Office Manager

Location: Basel, Switzerland
Start: ASAP
Contract: 12 months
Work model: Hybrid (4 days onsite)

We are supporting a global pharmaceutical company in Basel that is looking for an experienced Office Manager to join their team on a 12 month consulting assignment. This is a varied role combining office operations, executive support, vendor management and administrative coordination within a dynamic international environment.

Responsibilities

• Manage the day to day running of the office and ensure smooth office operations
• Coordinate and manage external vendors and service providers
• Support senior leaders with administrative and executive assistant duties as required
• Administer timekeeping systems and support employee time management processes
• Manage the company fleet of approximately 15 vehicles
• Organise meetings, workshops and company events
• Coordinate incoming and outgoing mail, courier services, shipments and office deliveries
• Act as a key point of contact for office related queries and operational support
• Maintain office supplies, facilities and workplace services

Requirements

• Previous experience in Office Management, Executive Assistant, Administration or a similar operational support role
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Experience working with vendors, facilities or office service providers
• Comfortable supporting administrative systems and processes, including timekeeping activities
• Proactive, hands on and able to work independently
• Excellent communication and stakeholder management skills