Office Manager

May 24, 2024

we are looking for...

Office Manager

Contracting

Ref: BH-2023

Office Manager

Job details

Contracting

Ref: BH-2023

Website headcount

Office Manager & Administrative Assistant

Location: Zurich
Start: ASAP
Duration: 3-6 months (a permanent position is very likely after this period).
Workload: 100%

Our client, a pioneering Biotech startup headquartered in Zurich, seeks an adept Office Manager & Administrative Assistant to provide support to the management team. This pivotal role encompasses HR, office, and financial administration, pivotal for ensuring operational seamlessness and fostering the company’s continued growth and success.

Responsibilities:

  • Leading HR administration, including talent recruitment activities, contract management, insurance administration, clarifications on legal matters, etc.

  • Providing administrative assistance to the Board and Management, such as scheduling meetings, preparing documents, booking travels, organizing company events, processing expense reports, etc.

  • Supporting finance, accounting, and payroll in collaboration with external fiduciaries.

  • Assisting with annual financial statements and external audits.

  • Managing administrative processes such as document repositories, distribution lists, software ordering and licenses, vendor invoices and purchase orders.

  • Supporting continuous improvement of financial and administrational infrastructures and processes.

Experience:

  • Fluent in English and German (written and spoken).

  • Commercial education (e.g., Kauffrau/Kaufmann EFZ or Bachelor’s degree in Business Administration).

  • 3 to 5 years of professional experience in a dynamic environment with a focus on financial and HR administration.

  • Profound knowledge of Swiss accounting standards with the ability to critically assess and discuss accounting-related matters with fiduciaries and auditors on an eye level.

  • Profound knowledge and familiarity with Swiss employment law, social insurance, tax, and pension fund regulations.

  • Excellent MS Office user skills and can quickly familiarize yourself with new software advanced skills in Excel and Bexio would be a plus.

Please apply directly online with your CV.

**Please only apply if you are eligible to work in Switzerland and the EU**

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